Helping Non-Profits Grow Strong Donor Connections
Empowering Non-Profits to Build Lasting Donor Relationships
Who I Serve
If you’ve been praying for the right person to help take tasks off your plate....
Ministries
Non-Profits
Community Leaders
Strengthen your donor relationships by organizing data and streamlining fundraising efforts.
No more outdated lists, lost information, or juggling multiple platforms
~ just clear, consistent systems that free you to make a bigger impact.
Core Values
Connection
Keeping donor relationships strong with accurate, up-to-date records
Efficiency
Streamlining your CRM and fundraising processes so nothing falls through the cracks
Impact
Freeing your team to focus on the mission, not the maintenance
Virtual Vine Vision
At Nicole Keeler Virtual Vine, my passion is to help non-profits, ministries, and community organizations strengthen their connections with donors by organizing data and streamlining fundraising efforts—so you can focus on making a bigger impact without the hassle of outdated lists, lost data, or juggling multiple platforms.
I dream of a future where non-profits, ministries, and community organizations flourish by building strong, lasting connections with their donors. By eliminating the chaos of outdated lists and scattered systems, I empower you to communicate consistently and effectively with supporters, maximize impact, and stay focused on what truly matters: your mission.
Welcome! I'm glad you're here!
I’m Nicole Keeler
—founder of Nicole Keeler Virtual Vine
When I worked as Development Coordinator at Adult & Teen Challenge of Texas, I discovered the true power of CRMs. I loved the behind-the-scenes work of organizing donor data, keeping sponsorship programs up to date, and ensuring supporters felt valued.
What I found was that when systems are clear and data is accurate, donor retention grows. In fact, in that role I helped double retention rates and saw a 50% increase in active donors across campuses.
That’s when I knew: my passion is serving purpose-driven non-profits with the tools and systems that let them focus on their mission.
Services at
Virtual Vine
My Services at a Glance
✨
CRM & Donor Data Management
Keep your supporter records clean and current.
Set up or optimize your CRM
Organize and tag donor data for quick reporting.
Update contact info, giving history, and recurring gifts.
Create custom dashboards and automated thank-you emails
📨
Donor Communication Support
Stay connected without the overwhelm.
Schedule and send thank-you notes, birthday/anniversary emails, and impact updates.
Draft or proof newsletters and campaign messages.
Track responses to maintain warm, lasting relationships.
🗂
Remote Administrative Support
Reliable, professional assistance—without a full-time hire.
Calendar management, meeting scheduling, and inbox organization.
Event logistics: RSVPs, attendee lists, follow-ups.
Document creation and light website updates.
Time To Delegate
Volunteers are wonderful, but even the most faithful helpers can leave behind unorganized data and messy systems.
A full-time employee brings consistency—along with a big price tag for salary, benefits, and training.
That’s where a Virtual Assistant makes all the difference.
At Nicole Keeler Virtual Vine, every project is guided by our core values
Connection – Keep donor relationships strong with accurate, up-to-date records.
Efficiency – Streamline your CRM and fundraising so nothing slips through the cracks.
Impact – Free your team to focus on the mission, not the maintenance.
Pricing Packages
At Nicole Keeler Virtual Vine, every service is designed to meet one of our strategic goals—so your non-profit can focus on impact while we handle the details.
Enhance Donor Relationships
Goal: Strengthen bonds between your organization and its supporters.
Streamline Fundraising Processes
Goal: Make your fundraising and communication efficient and stress-free.
Empower Your Mission
Goal: Free your team to focus on life-changing work.
Seed PLAN
$200-400/month
month-to-month contract- cancel anytime
Starter Support
For small teams needing consistent donor data care
Hours: up to 10 hrs/week
Includes:
Basic CRM support: data entry, tagging, and clean-up
Donor communication support: thank-you emails, birthday/anniversary messages
Admin support: email management, scheduling, or simple document organization
Monthly check-in to review progress
Get organized and experience reliable support without committing to a full-time hire. A perfect way to see the value of having a Virtual Assistant while keeping costs low.
Vine Plan
$880/month
month-to-month contracts - cancel anytime
Part-Time Support
Part-time partner to keep fundraising flowing
Hours: Up to 20 hours per week (≈80 hrs/month)
Includes:
Everything in Seed, plus:
Donor tracking and reporting
Coordinating sponsorship programs and donor communications
Preparing digital packets, newsletters, or event follow-ups
Weekly check-ins for progress, priorities, and planning
You get a reliable, consistent Virtual Assistant handling the back-end work—without the cost or commitment of a part-time employee. Free your leadership team to focus on mission-critical work.
Grove Plan
month-to-month contracts - cancel anytime
Part-Time Premium Support
Your nearly full-time data & donor operations teammate
Hours: Up to 38 hours per week (≈130 hrs/month)
Includes:
Everything in Vine, plus:
Advanced CRM management: custom tagging, dashboards, and reports
Event communication support: RSVP tracking, reminders, follow-ups
Website updates with donor/student stories or program features
SOP creation, workflow optimization, and cross-campus coordination
A near-full-time partner who ensures your programs, CRM, and communications run smoothly. You get the stability of a dedicated team member without hiring full-time staff—saving you both time and money while growing donor relationships.
Important Note
Month-to-Month Support
30% surcharge applied for taxes and fees
Packages are scalable—
grow into the next level as your organization expands
